Contracts Administrator in Basingstoke, Hampshire

Job Title: Contracts Administrator
Location: Basingstoke (12 days work from home per month)
Contract Type: 12-month PAYE Contract
Industry: Oil & Gas / Energy
Working Arrangement: Hybrid (partially remote)
Start Date: ASAP

Job Overview

We are seeking an experienced Contracts Administrator to join our team in Basingstoke. The successful candidate will play a key role in supporting post-award contract management activities across various internal functions. This is a hybrid role with up to 12 days per month remote working.

Key Responsibilities

• Provide support to the Contract Holder, Head of Contract Administration, and Procurement Manager in handling post-award contractual matters including procedural clarifications, disputes, and changes.

• Attend handover meetings to obtain relevant information from internal stakeholders.

• Participate in contractual kick-off and progress meetings alongside Contract Holders and other internal departments.

• Monitor key performance indicators related to assigned contracts, including spend tracking and contract expiry timelines.

• Verify that contractors have submitted all required documentation and met contractual obligations in line with regulatory frameworks.

• Notify Contract Holders or User Units of any irregularities during contract execution.

• Gather contractor performance data and secure Contract Holder approval for performance feedback.

• Review and assess contract change requests and disputes for compliance with contractual terms.

• Capture and share lessons learned from contract administration activities.

• Review contractor claims and assess applicability of any liquidated damages or volume discounts.

• Support the drafting and review of correspondence with contractors on post-award matters.

• Maintain traceable and structured communication with contractors, involving relevant departments as needed.

• Ensure proper filing and documentation of all contract management materials.

Candidate Requirements

Qualifications & Skills:

• Bachelor's degree in Economics, Law, Engineering, or another relevant discipline (preferred).

• Proven experience in Contract Administration within the Oil & Gas or Energy sector.

• Certification in Contract Management (desirable but not mandatory).

• Strong working knowledge of SAP or equivalent ERP systems.

• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).

• Excellent communication and organizational skills.

• High attention to detail and ability to work independently across departments.

Employment Terms

• Contract Type: PAYE only (no umbrella or LTD)

• Duration: 12 months

• Location: Basingstoke (with flexible remote work – up to 12 days/month)

To apply, please submit your CV and a brief cover letter outlining your suitability for the role.

Company information

At First Recruitment Group we understand just how important it is to secure the right people. That is why our Recruitment Consultants always take the time to understand requirements in detail and offer sound advice to both clients and candidates.  We actively recruit at all levels and this is a superb opportunity for a Contracts Administrator looking for new employment.

As part of putting people first, we strive to be an equal opportunities employer and we are always looking to increase the diversity of our workforce, working closely with our clients to ensure everyone is included.

Voceer presents this job opportunity for First Recruitment Group, a 50 person sized company who are categorized as a Recruitment Agency.

This position is being managed by First Recruitment Group, a reputable recruitment agency known for placing candidates in desirable positions.

All round workforce agency covering Recruitment, Payroll and Workforce Management. We are a global recruitment agency specialising in the Oil & Gas, Nuclear, Power, Water, Rail, Construction, Technology, Aerospace & Defence, Chemicals and Corporate sectors. Our specialist consultants help clients to recruit high quality candidates into temporary, contract and permanent roles at all levels. We proudly support a partnership culture by collaborating and adding value to build lasting client and candidate relationships.

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