Project Administrator in Glasgow

Our Client has a requirement for a Project Administrator, who will be required to work on a 12 month contract basis in Glasgow.

Role Purpose:

The Project Administrator will organise and co-ordinate administration duties and office procedures to ensure the project runs smoothly. The varied role will be supporting the project management team to successfully deliver the project. Always representing the project in a professional and competent manner, developing strong working relationships with colleagues and clients. Liaising with clients and colleagues to effectively complete all requirements.

Job Role Responsibilities:

• Schedule meetings and appointments as required by the Management team and support as necessary.
• Compilation of reports and document formatting (e.g., Board packs, meeting packs).
• Minute taking and updating Action Tracker – attend and ensure accurate records of the meeting are saved, collating and distributing agendas, minutes, meeting papers, action trackers and other relevant documentation as required.
• Organise Travel as required.
• Maintain office space - book desks, alert relevant HSE manager of any issues identified.
• Provide General Support to visitors - organise passes, meet and greet, access and catering requirements. Provide consistently high-quality customer service through all forms of communication, including phone, email, letter and face-to-face.
• Address employee queries and resolve - travel arrangements, hardware, stationery.
• Assist in the onboarding process for new starters – assist with arranging, developing and maintaining induction processes and training programmes, organise computers and email address.
• Work with other administrative colleagues across the teams to ensure a consistent and efficient approach and good communications on administrative matters. Create and maintain databases, records and templates. Accurate data entry.
• Ensure all mailing lists are kept up-to-date and accurate, liaising with team and others as required.
• Events organisation – Conferences, project events, parties and dinners. Liaise with and support the event lead/host and colleagues to coordinate the resources required to run a successful and fully accessible engagement event with partners and stakeholders.
• Timesheet Control – ensure team have filled in timesheets in a timely manner.
• Diary and email management support. Identify any conflicting diary engagements notifying immediately to prioritise and support to re-schedule where appropriate. Scan emails for priority and time sensitive responses e.g., Media requests.
• Maintain team project diary (annual leave etc.).

Experience / Skills / Knowledge / Qualifications:

• Able to prioritise and work on your own initiative – able to manage time effectively.
• Able to multi-task and not wilt under pressure – strong organisational and planning skills in a fast-paced environment.
• Hard working and collaborative with an agile, can-do attitude.
• Able to navigate issues and maintain a good balance.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Patience and discretion to deal with all aspects of the role.
• Flexible in working hours to fit with project needs.
• Microsoft Word, Excel, Powerpoint, Adobe Acrobat, DocuSign.

Company information

At First Recruitment Group we understand just how important it is to secure the right people. That is why our Recruitment Consultants always take the time to understand requirements in detail and offer sound advice to both clients and candidates.  We actively recruit at all levels and this is a superb opportunity for Project Administrator looking for new employment.

As part of putting people first, we strive to be an equal opportunities employer and we are always looking to increase the diversity of our workforce, working closely with our clients to ensure everyone is included.

Voceer presents this job opportunity for First Recruitment Group, a 50 person sized company who are categorized as a Recruitment Agency.

This position is being managed by First Recruitment Group, a reputable recruitment agency known for placing candidates in desirable positions.

All round workforce agency covering Recruitment, Payroll and Workforce Management. We are a global recruitment agency specialising in the Oil & Gas, Nuclear, Power, Water, Rail, Construction, Technology, Aerospace & Defence, Chemicals and Corporate sectors. Our specialist consultants help clients to recruit high quality candidates into temporary, contract and permanent roles at all levels. We proudly support a partnership culture by collaborating and adding value to build lasting client and candidate relationships.

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